Automated recruiting
- Cost per hire
- $2,800
- Internal cost (the hours)
- $5,400
- External cost (ads and agency)
- $11,400
The numbers on this page come from the inputs you enter and the method stated: 3,600 seconds to an hour, 52 weeks to a year, twelve months to a year, and nothing else. No industry shrinkage figure, no occupancy benchmark and no assumption about your attrition; every one of those is yours to enter.
Automated recruiting is usually approached backwards, starting from a product and working out what it can do, and it goes better the other way round. The order that works for a small desk follows the money and the days. First measure: work cost per hire and time to hire, which takes a few minutes on the free sheets here and gives you $2,800 and 31 days on the worked example, along with the fact that 54% of the spend is agency fees and 84% of the wait falls before an offer exists. Second, fix the thing that is not software: if agency fees dominate, the agency fee sheet's break-even, 5.7 hires a year on the worked example, is a bigger decision than any subscription. Third, automate the single stage carrying the most days, usually acknowledgement or scheduling. Fourth, put the record in one place so the figures stay measurable. Only then is it worth looking at anything more sophisticated. This page walks that order and what to expect at each step.
Open the Free recruiting software Free to use. No account, no card, no trial clock.
Measure first, because the answer is often surprising
Desks routinely discover that the stage they complain about is not the stage holding the days, and that the software budget was pointed at the wrong problem. It is worth doing before any vendor conversation, because a demo is very good at making whatever the product does look like the thing you needed.
Fix the commercial question before the workflow one
No amount of automation changes an agency fee. If more than half your hiring spend is fees, that is the decision to make first, and it is arithmetic rather than software. The agency fee sheet on this site works the break-even directly: on the worked example a recruiter pays for themselves at 5.7 hires a year, which is a decision no workflow product can make for you.
Then one stage at a time
Automating everything at once means you cannot tell what worked. One change, one quarter, one re-measure. Automating everything in one quarter guarantees you will not know which change produced the improvement, and it makes the next decision a guess. One change, one re-measure, then the next.
Will it do what you need for Automated recruiting?
Tell us how your team plans its staffing today and where the number gets argued; a person who has built one answers.
Automated recruiting: common questions
Where do most small desks start? Acknowledgement and scheduling, because they are pure administration and they act on the part of the process where the days actually sit.
How long before I see a difference? Elapsed-time gains show up in the next few hires; cost gains show up over a quarter once the hours settle. Re-run the same two sheets to see it rather than relying on the impression.
Do I need to automate at all? Not necessarily. At low hiring volume the free sheets may give you the whole benefit, and this is a vendor's site saying so.
Orgplanly Pro
Keeping what you make
The worksheet answered today's question. Pro keeps the answer: the plan you just worked saved against the team it belongs to, re-opened at the next review instead of rebuilt, branded and exported for the budget meeting.
- Download the finished checklist or intake form as a file the client accepts
- The paperwork goes out clean, without the Kickoffo watermark
- Re-use the checklist for the next client instead of rebuilding it
- Your firm's logo on every checklist and form you send
- Export every client's onboarding at once when the account review or the buyer asks
- Send the plan for review from the record, not a spreadsheet
- Not part of Orgplanly today; your billing stays where it is
- Not part of Orgplanly today; your ledger stays where it is
$90per month, whole team
Start Orgplanly Pro PricingOrgplanly Pro renews monthly at $6.50 per user per month until you cancel; the price and renewal terms are shown before checkout.