Automated recruitment software
- Cost per hire
- $2,800
- Internal cost (the hours)
- $5,400
- External cost (ads and agency)
- $11,400
The numbers on this page come from the inputs you enter and the method stated: 3,600 seconds to an hour, 52 weeks to a year, twelve months to a year, and nothing else. No industry shrinkage figure, no occupancy benchmark and no assumption about your attrition; every one of those is yours to enter.
Automated recruitment software is sold as one thing and is really three, and knowing which layer you are buying prevents most of the disappointment in this category. The bottom layer is the record: applicants against reqs with a source, a date, a stage and an outcome. Nothing above it works without it, and it is the layer that makes measurement possible at all. The middle layer is workflow: acknowledgements, stage moves, scheduling, reminders. This is where the hours go, and on the worked example a small desk spends 120 hours across six hires at $45, so the middle layer has a price you can put on it. The top layer is judgement: scoring, ranking and filtering candidates, which is a selection procedure with fairness and legal dimensions this site does not advise on. Most small desks need the first two layers and should think hard before buying the third. This page sets out what each layer does, what it is worth, and how to tell which one a given product is really selling you.
Open the Free recruiting software Free to use. No account, no card, no trial clock.
The record is the foundation and the cheapest thing to get right
Four fields: source, date, stage with its change date, and outcome. Every figure a desk is judged on comes from them, and a product that keeps them loosely cannot be fixed by anything above. It is also the cheapest layer to insist on: a vendor either keeps those four fields properly or does not, and it takes one screen in a demo to find out.
The workflow layer has a measurable price
Price your hours with the cost per hire sheet, estimate the administrative share, and compare with the subscription. If the arithmetic does not work on paper it will not work in practice. On the worked example that is $5,400 of internal cost across six hires, so a subscription has a number to beat rather than a feeling to satisfy.
The judgement layer is a different decision
It is not a workflow feature and should not be bought as one. Start with the EEOC guidance on selection procedures and involve your employment adviser. If a product you are shortlisting includes it, ask whether it can be switched off and confirm it is not scoring or ranking candidates in the background while you believe you are only using the workflow.
Will it do what you need for Automated recruitment software?
Tell us how your team plans its staffing today and where the number gets argued; a person who has built one answers.
Automated recruitment software: common questions
Do I need all three layers? Most small desks need the record and the workflow. The judgement layer is optional and carries obligations the other two do not.
Can I start with just the record? Yes, and it is often the right first move: get the four fields kept properly, measure for a quarter, then decide what to automate with evidence.
What if a product bundles all three? Most do. Ask which parts you can turn off, and make sure the ones you are not using are not making decisions in the background.
Orgplanly Pro
Keeping what you make
The worksheet answered today's question. Pro keeps the answer: the plan you just worked saved against the team it belongs to, re-opened at the next review instead of rebuilt, branded and exported for the budget meeting.
- Download the finished checklist or intake form as a file the client accepts
- The paperwork goes out clean, without the Kickoffo watermark
- Re-use the checklist for the next client instead of rebuilding it
- Your firm's logo on every checklist and form you send
- Export every client's onboarding at once when the account review or the buyer asks
- Send the plan for review from the record, not a spreadsheet
- Not part of Orgplanly today; your billing stays where it is
- Not part of Orgplanly today; your ledger stays where it is
$90per month, whole team
Start Orgplanly Pro PricingOrgplanly Pro renews monthly at $6.50 per user per month until you cancel; the price and renewal terms are shown before checkout.