Best recruiting software
- Cost per hire
- $2,800
- Internal cost (the hours)
- $5,400
- External cost (ads and agency)
- $11,400
The numbers on this page come from the inputs you enter and the method stated: 3,600 seconds to an hour, 52 weeks to a year, twelve months to a year, and nothing else. No industry shrinkage figure, no occupancy benchmark and no assumption about your attrition; every one of those is yours to enter.
The best recruiting software is the one whose record matches how your desk actually hires, and no ranking can tell you that because no ranking has seen your pipeline. A desk making six hires a year from 300 applicants has a very different problem from an agency making twelve placements for eight clients, and the product that is best for one is an expensive mistake for the other. Three questions separate the options for a small desk, and all three can be answered before a demo is booked. First, where is your money going: on the worked example 54% of the hiring spend is agency fees, which means the software that saves recruiter keystrokes is attacking a third of the cost at most. Second, where do the days go: 26 of 31 days pass before an offer exists, so scheduling and acknowledgement matter more than offer templates. Third, how many applicants does a hire actually take: at 50 per hire, ten hires needs 500 applicants and the constraint may be advertising rather than software. Answer those, and the shortlist writes itself.
Open the Free recruiting software Free to use. No account, no card, no trial clock.
Ask where the money goes before you ask what the software does
The cost per hire sheet on this site splits your spend into agency fees, advertising and your own hours. If the agency share is over half, the highest-value software decision may be an in-house recruiter rather than a product at all, and the agency fee sheet works that break-even.
Buy against the stage that owns the days
84% of the wait on the worked example is upstream of the offer. Software that books interviews and acknowledges applications instantly attacks that; software that generates offer letters attacks the remaining 16%.
Then judge the record, not the interface
Whatever you shortlist, it has to hold a source and a date per applicant, a stage with the date it changed, and an outcome per interview. Without those, none of the figures above can come out of it later.
Will it do what you need for Best recruiting software?
Tell us how your team plans its staffing today and where the number gets argued; a person who has built one answers.
Best recruiting software: common questions
What is the best recruiting software for a small business? It depends on which of the three constraints above is yours. There is no single answer and any page that gives you one without asking about your pipeline is selling something. Work your own three figures first; the free sheets here do it in a few minutes.
Should I pick a product with AI screening? Consider what your applicant-to-screen ratio actually is first. At 20% on the worked example, the question may be where the advert ran rather than how fast applications can be read. Automated selection also carries fairness and legal considerations that are for your employment adviser, not for a vendor.
Is free recruiting software good enough? For the arithmetic, often yes: every sheet on this site is free and needs no account. What free products usually lack is the shared record with history, which is what you are buying when you pay.
Orgplanly Pro
Keeping what you make
The worksheet answered today's question. Pro keeps the answer: the plan you just worked saved against the team it belongs to, re-opened at the next review instead of rebuilt, branded and exported for the budget meeting.
- Download the finished checklist or intake form as a file the client accepts
- The paperwork goes out clean, without the Kickoffo watermark
- Re-use the checklist for the next client instead of rebuilding it
- Your firm's logo on every checklist and form you send
- Export every client's onboarding at once when the account review or the buyer asks
- Send the plan for review from the record, not a spreadsheet
- Not part of Orgplanly today; your billing stays where it is
- Not part of Orgplanly today; your ledger stays where it is
$90per month, whole team
Start Orgplanly Pro PricingOrgplanly Pro renews monthly at $6.50 per user per month until you cancel; the price and renewal terms are shown before checkout.